ORGANIZATION of the
University Records
Holdings in the UAA Archives
The institutional records held
in the archives are organized into the following main divisions:
1) Records of the University of Alaska Anchorage;
2) Records of Anchorage Community College;
3) Records of Relating to Other University of Alaska Units;
4) Records of Related Institutions.
The first two divisions (UAA and ACC) contain records acquired directly or indirectly from the specific institutional offices that created the records, or from their successors. The general exceptions are the various publications issued by offices within the two institutions. These have been acquired from a variety of sources, not necessarily from the offices that originally issued them.
The four main divisions of institutional
records (UAA, ACC, Other UA Units, and Related Institutions)
are each subdivided into record groups generally based on the
central institutional administrative units and important offices
(the exception being a general publications record group). Some
of the lower level institution offices also carry out significant
and/or unique functions; thus, some of these units may also be
classed as record groups depending on the relative importance
of their activity.
Archival Terminology:
The following technical terms are in general use in archival
programs.
Record group. This is the major division of an archives collection. It is a separate body of organizationally related records created by a major administrative office or division of the institution. In manuscripts work, the term is similar in usage to a "manuscript collection." Examples: Chancellor's Office, University Relations, Institutional Studies, Consortium Library, etc.
Subgroup. This is a major division of a record group which generally corresponds to an administrative subdivision of the key administrative unit and record group, or, when that is not the case, then a functional, geographical, or chronological subdivision of the record group.
Record series (or series). This is a body of file units arranged under a filing system, or maintained as a separate unit because they result from the same accumulation, activity, or process, or because they have the same form or other relationship.